HR and Benefits Coordinator - White Plains, NY
Job Type:
Full-Time
Location:
White Plains, NY
Last Updated:
10/13/2009
Job Description:
Position Summary:
The primary functions are to be a main point of contact for all employee inquiries and to provide exceptional customer service to HR’s customers; to provide administrative support to the Benefits Manager and others on HR team to include recruitment and onboarding support; to perform all electronic recordkeeping and provide all primary HRIS and other system data entry efforts to include (Ceridian HR/Payroll Web system; goAbove, OrgCharts, Headcount Reporting, Benefit Carrier Portals, etc.) including maintenance of the HR zone in goAbove intranet site and the online enrollment solution; and to maintain all Employee HR Benefits filing and departmental filing. Assist in a variety of ongoing and adhoc special projects.
Responsibilities:
Will perform a variety of generalist tasks related to HR and Benefits Administration including:
Payroll Interface and Database/tools Administration:
• Perform timely data entry of Employee Action forms into the Ceridian system for new hires, transfers, salary adjustments, terminations, etc. on a semi-monthly basis;
• Maintain related organizational changes in org charts, PureSafety, self service, headcount reporting;
• Self Service Approver.
Employment/New Hire Support:
• Provide recruitment support to include applicant interface regarding telephone screening, appointment scheduling for recruiters and hiring managers, as needed;
• Maintain Background check invoice log;
• Support and assist with all pre-and post-hire new hire processing. This includes performing reference checks and running background checks, providing new hire orientation sessions, following up on new hire paperwork, and establishing new hire personnel files;
• Establish rights in Self Service, PureSafety, goAbove time off, etc.
HR Administration and Support:
• Serve as a focal point for responding to general HR and Benefits inquiries and specifically and providing support to HR customers including management, employees and external parties;
• Assist in the development , implementation and maintenance of HR and benefit related programs and related notifications/communications;
• Troubleshoot and resolve problems or escalate matters when necessary;
• Handle departmental purchase requisitioning process and process vendor invoices;
• Maintain periodic compliance logs (e.g. handbook acknowledgements, performance appraisals, compliance training, handbook change log);
• Maintain Self Service and goAbove HR Zone sites to ensure that these employee portals are up to date;
• Maintain a sufficient amount of all forms and supplies for HR department;
• Provide Administrative support to the HR team an a regular and project basis as may be needed;
• Assist with employee communications, wellness and other HR outreach programs;
• Prepare and maintain supply of new hire orientation and separation kits;
• Administer Employee Referral Program;
• Performs data entry, generate recurring and ad hoc reports and other administrative tasks;
• Provides back up receptionist support.
Benefits Administration and Support:
FSA/Transit:
• Administer FSA/Transit website for enrollments, terms, etc.,
• Download monthly contribution report for payroll;
• Support annual compliance testing.
Online enrollment:
• HRB System Administration including all updates to benefit changes and any system upgrades;
• All HRB maintenance including assigning benefits for new hires and termination of coverage for employee separations; dependent and address changes, etc.;
• Generate carrier reports for open enrollment or as needed.
Monthly Vendor Bills:
• Audit monthly medical, dental, vision bills and prepare check requests.
Leave Administration:
• Support administration of the leave of absence programs (disability, worker’s comp, FMLA, CA PFL) in accordance with Company policies;
• Interface with carriers and provide management reporting as necessary.
Open Enrollment:
• Support all facets of OE to include review marketing analysis, research and review of new vendors, employee communications and roll out.
401(k):
• Mail new hire kits to newly eligible employees monthly;
• Monthly 401K analysis;
• Support annual compliance testing.
Carrier/Broker Interface:
• Maintain various carrier websites (terms, new hires, address changes, dependent changes, etc.);
• Work with carriers/broker for claim or other issue resolution as may be needed
• Ensure broker supported employee benefits portal is up to date.
Additionally:
•The individual must comply with departmental and corporate internal controls and all internal controls processes;
• The individual must possess and employ the highest ethical and business standards and always conduct himself/herself with the greatest degree of professional integrity;
• Other duties and responsibilities as required.
Requirements:
•College graduate preferred with coursework in HR, Psychology or a related field preferred;
• Minimum of 2-4 yrs as an administrative/clerical support provider within HR environment required;
• Ability to maintain highest level of confidentiality and to deal with confidential matters on a professional level;
• Excellent communication and interpersonal skills including written, telephone abilities; poise and skill in dealing with employees throughout the employment life cycle;
• Exceptional organizational skills with proven experience multi-tasking in a fast-paced environment;
• Computer literate to include prior HRIS experience (data entry and reporting); Word and Excel are required proficiencies: OrgPlus, PowerPoint, HRIS/Ceridian, Access are preferred proficiencies.
Please visit our website at www.above.net
AboveNet Communications, Inc. is an Equal Opportunity Employer.
